The Three Towers Hike

Web Entry Terms and Conditions

Registration

Online registration is available to individuals who are 18 years of age or older. If you are under 18, please ask a leader to register you.

Registration Details

To register online,you must create an account - you must chooses a login user name and password and specify your email address. You will then have the option to enter your correspondance details. All hike correspondance (entry confirmatiom, route card, kit kists and joining instructions) will be sent to the correspondance email address that you specify. If you are entering multiple teams, you only need to create one online account.

Team and Hiker Details

For each team you enter, you must choose a team name and enter the names of three hikers and their date of births. (Over 18's require just a year of birth). You may change the details at a later date provided you do so online and there is no effect to the fees payable.

Waiting Lists

In the circumstances that an event is full or near its capacity, then a waiting list will apply. Teams that are on a waiting list, and who have paid but are not successful at gaining an entry will be refunded.

Account Balances

At anytime, you can make a payment towards your account. When you create a team, it will appear as UNCONFIRMED until such a time as payment is received. When payment is received, teams may appear as PAYMENT IN PROCESS. When funds have cleared, teams will appear as REGISTERED and will be allocated a start time and team number. UNCONFIRMED teams will be held on the system for 7 days before being deleted.

Payment Methods

You can pay using PayPal, Debit or Credit Card - these transactions are conducted using a secure and encrypted service.

Alternatively, you can pay later using a cheque or cash. Payments made online will secure your team's entry sooner. PayPal has its own Terms and Conditions.

Cancellations

Cancellations made before the end of February are eligible for a full refund (except where PayPal was used as a Payment method more than 50 days before cancellation). Cancellations within the first two weeks of March are eligible for a 50% refund. No refunds are paid on cancellations on or after 14 March. All cancellations should be made in writing (email) to the Hike Secretary. More

District Commissioner Activity Authorisation

In previous years, hike entrants have been required to obtain the signature of their District Commissioner. Online entries will activate a 'hikes away' notification automatically.

Parental Consents

You, as the adult leader responsible for your teams, are now responsible for gaining parental consent for every hiker under 18 years of age. We have provided a pro-forma consent form for your own use, here. By entering teams online you confirm that you have obtained the consent of parents or guardians for every hiker in your teams under 18 years of age on the day of the hike.

Non Scout or Guide entrants

The Classic and Jubilee events are open members of the public who are neither members of the Scout Association nor the Girl Guide Association. You must declare this at the time of entry and each non-member will be required to sign our Accident Liability Waiver prior to check-in. Get this NOW [pdf]

Use of Personal Data

The hike will use your supplied information exclusively for the administration of your team's enrollment into the event.

Security and Privacy

Access to the entry data is password protected. For your security, registration, login, and team entry webpages are session based. Sessions may be timed-out due to inactivity or misuse.

Cookies

Cookies are small files that are stored on your computer to make your web experience better. We never use this data in any way other than to maintain a user session or experience. We don't pass cookies on to anyone else or use them in ways which would reveal historical habits. Without it you may find some parts of the website appear broken.

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